Services Operations
Business Setup
End-to-end business setup covering company formation, banking, accounting, tax infrastructure, and operational systems, so you can focus on growing.
What’s included
Company Formation
Guidance on business structure (sole trader, limited company, LLP, etc.) based on your revenue and tax situation. Registration support if you choose limited company. Articles and governance setup.
Business Banking Setup
Assistance opening a dedicated business bank account. Integration guidance between your bank, Shopify, and accounting software. Reconciliation process documentation.
Accounting Software Configuration
Xero, Quickbooks, or Wave setup configured for your Shopify store. Bank feed connections, invoice templates, expense categorization, and reporting setup.
Tax & Compliance Structure
VAT registration guidance (if applicable), self-assessment setup, PAYE guidance if you have employees, and record-keeping systems that stand up to audit scrutiny.
Invoicing & Record Systems
Invoice numbering and archival system setup. Expense recording procedures. Receipt management. Documentation of business policies and procedures.
Operational Systems & Handover
Documented procedures for critical business functions (accounting cycles, invoice issuance, expense approval, banking reconciliation). Handover to you or your accountant.
The service
What it is, and why it matters.
Building a Shopify store is the easy part. Building the business infrastructure behind it is where most entrepreneurs stumble. You need the right business structure for tax efficiency. You need business banking that works with your accounting software. You need invoicing systems. You need records that survive an audit. You need operational systems that scale. ScaleWise VA handles business setup end-to-end: company formation (UK, international options), business banking setup, accounting software configuration, tax registration, operational procedure documentation, and integration with your Shopify store. We do the structural work so you can focus on selling.
Why it matters for your store
The difference between a hobby and a real business is infrastructure. Hobby businesses limp along without proper accounting. Real businesses have systems. Real businesses scale. Real businesses survive audits. If you ever want to sell your business, get investment, or hire staff, proper infrastructure is non-negotiable. Cleaning up messy accounts later costs far more than setting the infrastructure up correctly at the start. It takes discipline now to save stress and money later. Let us build it right the first time.
How we work
How we do it.
- Step 01
Business Assessment
We discuss your business stage, revenue, team, and growth plans. We assess your current systems (if any) and identify what needs to be set up or fixed.
- Step 02
Setup & Configuration
Company formation (if needed), business banking application support, accounting software setup, and integrations configured. All systems connected and ready to use.
- Step 03
Documentation & Training
We document procedures for accounting cycles, invoicing, expense management, and banking reconciliation. Training session with you on how to use the systems.
- Step 04
Ongoing Support
Optional: ongoing accounting support, tax planning consultation, and periodic system reviews to ensure everything scales as your business grows.
Questions
Common questions.
Do you handle business setup in the US, UK, EU, or other regions?
Most engagements cover the UK (limited company formation via Companies House), US (LLC formation via Stripe Atlas, Firstbase, or direct state filings), and Pakistan. Other jurisdictions are handled case-by-case with local partner referrals.
Are you registered accountants or tax advisors?
No. We handle setup, software configuration, and process documentation. For tax filings, regulated advice, and audit defense, we hand off to your accountant. We can recommend specialists if you do not have one.
How long does business setup take?
UK limited company formation: 24 to 48 hours via Companies House. Business banking: 1 to 4 weeks depending on provider. Accounting software setup and integration: 1 week. Full end-to-end setup typically completes in 3 to 5 weeks.
Can you help if I am already trading without proper systems?
Yes. Retrospective setup is a common engagement. We assess the gap, get accounting current, structure your records, set up banking and software, and document procedures. The cost depends on how far behind you are; we share a fixed quote after a 30-minute review call.
Which accounting software do you set up?
Xero is our default for UK and global ecom. QuickBooks Online for US-heavy operations. Wave for very small operations with light volume. We can also work in FreeAgent, Sage, or Zoho Books if you already use them.
Do you set up integrations with my Shopify store?
Yes. Shopify-to-accounting sync (via A2X for accuracy on payouts, or Shopify's native sync for lower volume), Shopify-to-banking reconciliation flows, and tax handling (VAT, sales tax) are all configured during setup.
Not quite what you need?
What store owners say
4.9 from 17 reviews on FiverrAlwaz manages our Shopify store as a virtual assistant. I highly recommend him to anyone seeking support within his areas of expertise, he consistently completes tasks efficiently and effectively.
Memduh G. Store founder and CEO · Upwork
Smart suggestions and very responsive. For the first time I am confident my Shopify store is in the right hands.
Rex M. United States · Fiverr, repeat client
Alwaz is efficient, reliable, and proactive. He made our store operations smooth and stress-free. Highly recommended.
Carey N. United States · Fiverr
Related services
Talk it through on a 30-minute call.
Book a 30-minute call and we will review your current business setup and tell you what is missing and what needs to be fixed to build a scalable, audit-ready business.
